If an individual is contracting and making use of a limited company as the payment structure, the individual is required to prepare invoices for their provided services. For preparing an invoice template the individual should have an idea of how to prepare an invoice template.
Requirements of invoice template are as follows.
Details of the company
- Name of the company.
- Address of the company.
- Email id and phone number of the company.
- Registration number of the value added tax, if registered.
- Company number.
Each invoice should have a different invoice number. Though it is called as a number, it can also consist of letters. Prefixing the invoices with letters is a common method of indicating the client.
The following dates should be included
- The invoice template raised date.
- Due date.
Details of the client
The company’s name or the client’s name if directly contracting.
The following details should be included here
- Explanation of the provided services.
- Due gross amount.
- Due total amount.
- Value Added Tax amount, if registered.
You should mention of how would you wish to accept the money. Most of the clients do not pay through cheque and opt for the money transfer. Cheques may not be convenient. If you like to be paid only through money transfer, mention the relevant details.
Sending the invoice
Your client or the company will mention of how to send the invoice. Some of them will ask for a paper copy. If you are asked to send through mail, then it will be beneficial to convert it into the PDF format. A free PDF creator is available which produces a PDF file from any kind of application.
Most of the clients and companies need a signed timesheet and a copy enclosed with the invoice. Make sure you take a timesheet copy before dispatching it.