The commercial invoice documents are important to the company and you in importing your goods. For importing the goods it is necessary for an individual to know what is a commercial invoice. It is a final bill sent by you to the receiver. It should include all the party’s details involved in the business deal, give goods information to be sold and important terms of the business deal should be listed out.
A commercial invoice proof is required to apply for other written communications, while the shipper requires a document copy for bringing your goods into their country. Any shipping which is based on the non-document export should associate with the commercial invoice, unless it is sent to one of the absolved European Union countries.
The commercial invoice should include the following details
- Full address of the destination, including the recipient name and the name of their business if applicable.
- Your name and contact number.
- Date of the shipping.
- Accurate and clear description of your goods – including the quantities of the items and unit value.
- The total amount of invoice.
- If registered, mention the VAT number.
- Reason for shipping.
- Delivery terms.
- Include your signature along with your role in the company and the date.
In most of the countries, commercial invoices are used to determine customs duty rates and to perform inspections. Some others may need certain additional information on the invoices.
Most of the customs agencies permit you to design your commercial invoice by yourself, on the letterhead of your own company; but some of them request you to utilize their own internal documents. It would be better to confirm this with the customs office of their country or your importer.